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Log the inquiry
A prospective guest reaches out on WhatsApp, email, or a call. In under 30 seconds you log their trip dates, party size, and country in the Inquiry Register - auto-numbered so you never lose one.
Guide Deck replaces your scattered spreadsheets, PDF templates, and WhatsApp follow-ups with one workflow: inquiry → branded quote → hotel vouchers → invoices → guest CRM → analytics.
7-day free trial · no credit card · cancel anytime
Quotes take you 2 hours
By the time you finish, the client booked elsewhere.
You lose track of inquiries
Scattered across WhatsApp, email, sticky notes.
Invoicing is manual every time
Copy-paste from a Word template, hope nothing's wrong.
The workflow every tour guide follows every day - just faster, and never lost.
A prospective guest reaches out on WhatsApp, email, or a call. In under 30 seconds you log their trip dates, party size, and country in the Inquiry Register - auto-numbered so you never lose one.
Open the Tour Builder, drop in your saved hotels and activities, and watch the day-by-day PDF preview update live. Your logo, your colours, your cancellation policy - no copy-paste.
Client says yes - one click turns the inquiry into a confirmed booking with a proforma invoice. Send the hotel voucher, log the advance payment, keep the whole trip in one place.
Built from the ground up for the tour-guide workflow. Not a generic CRM, not a generic invoicing tool.
Capture every lead with a unique inquiry number, convert it to a branded tour quote, then to a confirmed booking with invoice. Nothing falls through the cracks.
Build day-by-day itineraries with locations, activities, hotels, and prices. Live preview on one side, editor on the other. PDF matches your branding.
One-click hotel reservation vouchers with rooms-as-table layout. Email is pre-filled with the hotel's reservations address from your library.
Issue proforma invoices to clients, then advance-payment and balance-payment receipts when the money lands. Every invoice logged for audit.
Every guest you've hosted, with their nationality, passport, contact info, and chronological tour history. Repeat clients become obvious.
See total inquiries, confirmation rate, revenue by month, top source countries, and settled cash. Know your business at a glance.
Route distance + drive time computed between every two stops, cached so you almost never hit the API. Free tier (OpenRouteService) - no credit card.
Generate a tokenized read-only link for any quote. Send it via WhatsApp / email. Client opens it in their browser, no signup needed.
Workspace-based access with row-level security. Built to scale from solo guide to multi-agent agency.
Guides and small agencies who traded their spreadsheets for Guide Deck.
I used to spend Sunday nights building tour PDFs in Word. With Guide Deck I send the same quality quote in five minutes and my guests actually reply the same day.
Our inquiry-to-confirmation rate went up because the branded quote lands within the hour, not the next day. The hotel voucher email alone saves an hour per booking.
The pricing view lets me tune margins per trip without a separate spreadsheet. My accountant loves the proforma invoices; they just work.
Being able to send a share link over WhatsApp changed everything. Clients open it on their phone and reply within minutes. No more zipped PDFs.
Set up my logo, brand colours, and default inclusions in about 20 minutes. Since then every quote goes out looking like a real agency. Worth it.
One affordable monthly fee. No per-tour charges, no per-client fees.
Try the whole workflow
Everything guides ask us before signing up.